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Job title
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Snr Engineer Central Planning System & Coordination
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Grade
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Stream
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Commercial & Downstream – RPI
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Function
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Maintenance – Central Maintenance Central -Planning System & Coordination
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Location
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Oman – Suhar
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Budget control
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*OPEX and/or CAPEX and/or Revenue amount as relevant*
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Reporting to
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Team Leader Central Planning & Systems
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Direct reports
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0
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Job purpose
Provides strong technical engineering expertise pertaining Central Maintenance Planning & Support Systems works, across RPI designated sites and all related operations, under TL Central Planning System & Coordination scope’s, as Technical Service provider of maintenance and execution of minor projects, modifications in accordance with the technical standards set by TSD to maintain the assets through; (1) Execute maintenance planning activities and shutdown to assets & products, (2) Prepare reports and implementation plans / coordination for minor maintenance works in the designated areas, and (3) guide young engineers in Central Planning System & Coordination matters; in order to ensure maximum availability of plant at all times, optimizing the cost, time & resource utilization, minimizing the down time and meeting the operational targets that support the gross margin / profitability with a sufficient organizational capability for business continuity while identifying & developing talent people to as feeder for OQ talent pipeline.
The position will act in accordance with the Group’s Mission, Vision, Values & Strategies, as well as, policies, guidelines, and standards, supported by an IT Technology platform, HSE standards, Omani’s government & other legal justifications, and best international practices in consonance with national objectives.
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Main tasks and responsibilities
Role Scope
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Scope
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- RPI Assets – Maintenance
- Central Planning System & Coordination
- SAP maintenance model Owner
- CMMS (SAP) PM master data and level of CMMS (SAP) usage
- Safety and environmental compliance
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Accountabilities:
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Planning & Scheduling
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- Provide input in development of maintenance strategies and plans, its administration, control, and availability of resources.
- Maintenance focal point as SAP maintenance model Owner for assigned assets.
- Arranges for planning/ preparations Shutdown related for jobs. Keep the packages ready in view of materials, resources & other requirements to take-up the jobs in any opportunity.
- Ensures that all temporary & permanent solutions are being planned & executed in coordination with execution teams for the Inspection generated work requests.
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Central Planning System & Coordination
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- Coordination with concerned discipline engineers to prepare detailed specifications, scope of work and ensure optimum use of resources.
- Participation in identifying & arranging maintenance works beyond in-house resources and need to be contracted out.
- Leads daily maintenance planning meetings to discuss & coordinate schedules, timing, and critical & priority work, identifying manpower and equipment requirements.
- Monitor & guide planners to prepare maintenance plans, schedules with sufficient resources requirements for all maintenance activities.
- Analyze the performance indicators and recommend solutions to catch-up for lagging areas.
- Review job plans in the CMMS system giving job estimates showing sequence of steps, manpower requirements, man-hour requirements and any materials or equipment needed
- Monitors and coordinate work executor’s compliance to routine maintenance or SD planned.
- Review & adjusts planned maintenance schedules to maximize efficiency and discusses/resolves of actual time from schedule time.
- Monitor the progress of the planned maintenance activities and update contractor’s performance.
- Conduct audit backlog, update estimates, and ensure maintenance orders are charged under correct WBS/ cost centres.
- Proactively resolves issues during all phases of the schedule maintenance (including scope development & start up to completion of shutdown/maintenance activities).
- Involves in procurement process by preparation of detailed scope of works and liaising with contracts management & execution teams.
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Stakeholder
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- Collaborating with other teams and stakeholders, such as maintenance, engineering, procurement, and contractors.
- Design the relevant contracts & procurement of materials as per company strategy
- Provide adequate contractor & vendor management
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Regulatory & Compliance
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- Ensuring compliance with safety and environmental regulations, minimizing the risk of accidents and environmental incidents.
- Ensuring that all relevant HSE aspects are incorporated in the scope work packs.
- Implementation of lessons learned.
- Ensure proper document & data management to achieve an auditable process
- Provide facilitation for external/ internal audits and follow-up of the maintenance function action items.
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Budget
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- Developing maintenance budgets, ensuring that maintenance activities are cost-effective and align with the overall goals of the organization.
- Analyse and monitor the progress & budget status for capital projects.
- Compilation of CAPEX & OPEX budget, monitoring, and control.
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Reporting & Continuous Improvements
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- Leads in generating and preparation of reports and feedback regarding maintenance performance, compliance monitoring to implemented work processes.
- Reviews the progress reports & performance indicators and takes appropriate action and coordinates with concerned teams to catch-up for lagging areas.
- Providing periodic reports regarding work status.
- Maintenance backlog reports, analysis, and issuance of recommendation to the execution teams
- Reporting the MOC under the maintenance function implementation
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Key interactions
Internal: All Maintenance Managers & Engineers, Planners, All Operations Managers, Procurement, Finance, People & Culture, QHSE
External: Contractors, Vendors & Suppliers
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Notable Working Conditions. Field Operations and office environment, Moderate to intensive computer screen use.
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Education requirements
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Minimum Qualification for this position is a bachelor’s degree in mechanical / Electrical / Instrument Engineering or equivalent.
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Language requirements
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Excellent knowledge of written, read, and spoken English (required) | Arabic - Native (desirable)
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Background and experience
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Competencies and skills
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- 8+years of relevant experience
- Relevant experience in similar role for Central Planning System (Oil & Gas / Petrochemical or Refinery Plant experience preferred).
- Engineering Planning System experience is a strong plus.
- Good experience in Performance management for maintenance & shutdown related jobs.
- Knowledge of :
- Computerized Maintenance Management Systems (CMMS)
- Expertise in SAP- PM, MM & FM Module.
- Primavera / Maximo / MS Project
- Extensive experience in planning, scheduling of routine maintenance.
- Sound judgment in technical matters with good skills in engineering field materials specifications and international standards.
- Good experience in handling of Maintenance Contracts and shutdown related jobs.
- Expertise for budgeting and cost control.
- Good knowledge in Quality Assurance, Quality Control and HSE plans.
- Familiar with techniques for ensuring data integrity with various integration of information/ reports
- Knowledgeable in HSE plans related to maintenance activities.
- Understanding of Process (P&IDs / PFDs) & Engineering drawings and OEM manuals
- Result oriented
- Budget / Estimation
- Good knowledge in Quality Assurance, Quality Control and HSE plans.
- International Standards and applicable codes
- Scheduling and Procurement process
- Prior scheduling experience in a maintenance facility is a strong plus
- Resources (internal and external) Cost Control
- Knowledge in material specification, QA/QC, and international Codes & standards
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Soft:
- Ability to identify and resolve problems with appropriate resources
- Must have excellent organizational skills and have a strong attention to detail.
- Requires excellent communication skills, both verbal and written
- Strong leadership skills as well as the ability to communicate across all levels.
- Communication Skills (verbal / written)
Technical:
- SAP- PM Module. Primavera P6 / MSP, M/S Office.
- Computerized Maintenance Management Systems (CMMS)
- Computer problem solving skills,
- Planning techniques, scheduling & cost monitoring.
- Knowledge in material specification, QA/QC, and international Codes & standards.
- Ability to schedule major shutdown projects
- Ability to manage multiple priorities and perform multiple tasks simultaneously in a diversified and critical environment.
- Data analysis and report writing skills
- Ability to align the requirements of operations and maintenance
- Able to build relationships within department staff and contractors with a focus on collaboration.
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