Procurement Engineer

Job title

Procurement Engineer OTTCO

Grade

Stream

Function

Technical  – Contracting & Procurement   

Location

Oman – Muscat

Budget control

*OPEX and/or CAPEX and/or Revenue amount as relevant*

Reporting to

Contracts & Procurement Manager

Direct reports

-

Job purpose

Establish and drive strategic procurement of material and services in alignment with OTTCO’s business requirements,  acting as owner of procurement standards, by, (1) Executing procurement activities as per annual strategic and operating plans, (2) Drive competitive material and category supply strategies to achieve the lowest total cost, reduced working capital via high growth sourcing and value engineering, and (3)  Manage the supplier performance to support business line and ensure supply continuity; in order to support Contracts and Procurement Manager‘s goals.

The position will act in accordance with the OTTCO’s Mission, Vision, Values & Strategies, as well as, policies, guidelines and international standards, supported by an IT Technology platform, HSE standards, Omani’s government & other legal justification’s, and best international practices in consonance with national objectives.

Main tasks and responsibilities

·    Review the Purchase Requisition specification to advise appropriate comments or suggestion to improve the procurement process.

·    Identify the sourcing method – Competitive/Single Source/ Sole Source and obtain approvals accordingly.  

·    Execute the full procurement cycle from pre-award, tendering process,  contract award and post-award process including the tender-board approvals as and when required

·    Publishing the RFQ package (Request for Quotation) to the potential suppliers.

·    To follow up with bidders to ensure timely submission of bids and to carry out opening of bids after bid closing dates

·    Align with end user for conducting technical evaluation process including tender board approval as and when required

·    Conducting commercial evaluation process including tender board approval as and when required.

·    Conduct negotiations with vendors to realize the total economic value to the company considering quality and cost in line with company Procurement policy and procedures.

·    OR THIS ONE BELOW

·    Negotiate with Suppliers on reduction of prices as per the guidelines provided by tender policy to ensure cost effective purchasing / Services (Total cost of ownership)

·    To prepare purchase orders and related amendments, as/when required

·    Liaison with the Suppliers to expedite the delivery of goods.

·    Manages and develops a long-term strategic sourcing plan in alignment with the corporate and business line strategies.

·    Right and Fast development and deployment of sourcing strategies and resources to align with business lines’ growth and new product/business introductions

·    Establish, implement, and manage system to evaluate, monitor and report supplier scorecard performance.

·    Manage supplier relations through proactive engagement initiatives, smooth transaction process and complaints management to achieve a positive supplier experience.

·    Follow up all procurement and contract management non-compliance with senior management.

·    Define and make recommendations in the determination of annual budgets linked to the needs of the Procurement Strategy.

·    Identify gaps in process and optimize to gain efficiencies.

·    Coordinates with Finance the strategic & tactical planning activities and monitors the department’s performance against its objectives and performance metrics

·    Works effectively with managers in areas of responsibility to ensure that department objectives, performance metrics, quality measures, and budget targets are achieved

·    Fosters an environment in which employees are actively encouraged to identify and implement departmental and company-wide continuous and quality improvement initiatives

·    Fulfils job duties and responsibilities in conformance with sound safety practices. Performs other related duties as assigned

·    Responsible of staff development and talent management.

Key interactions

Internal: OTTCO business units, OQ Procurement

External: Contractors, Vendors & Suppliers

Notable Working Conditions. Office environment, intensive computer screen use, sporadic visits to operation site.

Education requirements

Minimum Qualifications for this position is a Graduate in Business Administration / Finance / Supply Chain Management / Engineering / Production Operations

Language

Excellent knowledge of written, read, and spoken English (required)

Background and experience

Competencies and skills

Both:

· Relevant experience in managing Procurement activities

· Oil and Gas / Energy industry experience essential (including upstream and downstream exposure).

· Expert in sourcing techniques and latest technologies.

· Able to understand advantages and disadvantages of different approaches and how to deploy these to best approach.

· Continuously review and leverage all data metrics to inform and adjust sourcing activities

Soft:

· Trusted and credible partner

· A functional expert with deep knowledge of oil and gas processes and products

· Ability to relate to people, build relationships and effectively present arguments

· Ability to think creatively, anticipate changes and produce solutions in a complex environment

· Strong communication, negotiation and presentation skills

· Analytical skills

· Negotiation skills

Technical:

· Computer Literacy including MS Office

· Strategic industry management: Establishing long-range business plans which can anticipate the global market.

· Category management

· Project management

· Relationship management.

· Financial acumen

· Aptitude for technology