OQ8 - Head, Contracts & Procurement

Strategic Business Plan & Risk Management

• Oversees the development and execution of Contracts and Procurement and long-term strategic plan in alignment with the function and organization strategies. Oversees development of Contracts and Procurement business plans to ensure the achievement of function and organization financial and strategic objectives.
• Oversees risk Management and ensure compliance with Local Government procurement and tendering guidelines while seeking to adopt innovative, best practice & Contracts and Procurement solutions; in order to deliver business value, gain commercial advantage to OQ8 while applying best in class process.

Procurement

• Overseas procurement strategy execution through best-in-class sourcing and negotiation strategy
• Oversee the evaluating processes (including complex commercial aspects of procurement) and the direction on complex negotiation & decisions on price and terms.
• Oversee the cross-functional annual procurement planning process in order to ensure timely and effective service delivery to internal customers.
• Capitalize on Procurement opportunities caused by changing market forces through heightened market intelligence and awareness to gain commercial advantage for the organization.
• Oversee marketing strategy for category-based / category planning process across categories, ensuring the growth of opportunities and business targets through category & market analysis.

Supplier Management

• Oversees the Local Supplier Development through the implementation of a comprehensive development program for local suppliers under specific requirements (including Procurement, OMT Contracts, Corporate Contracts, Project Contracts, Materials, Inventory, Warehouse Procurement and Contracts, Logistics, & Purchase Performance, Capital Projects).
• Provide a reliable platform to enhance capabilities of Local suppliers, and set processes parameters, monitoring, and altering key variables for the capacity building initiative; in order to provide a reliable platform for training and ensure that suppliers are assessed for further enhancement.
• Manage supplier relations through initiative-taking engagement initiatives, smooth transaction process and complaints management to achieve a positive supplier experience.
• Overseas and lead Planning, Market Intelligence & Strategy initiatives, and teams to achieve positive supplier experience. Ensuring effective and efficiency processes and heightened market intelligence.

Performance Management

• Oversees the Capacity building initiatives & performance of direct and indirect staff, aligning those initiatives with the human resources processes and systems, to ensure the transfer of knowledge to local staff and motivate employees with the right balance of technical and functional capabilities.
• Oversees Contracts & Procurement employees’ competence development.
• Oversee building and retaining capabilities within Contracts & Procurement
• Lead and guide a motivated, engaged, high performing and capable team in order to deliver the department business plan.
• Lead the Talent and Performance Management at Contracts & Procurement for its direct and indirect reports, defining workforce requirements, recruiting, training, and developing talent, aligned with the human resources processes and systems, to ensure capable, qualified, and initiative-taking employees with the right balance of technical and functional capabilities.

Contracts

• Oversee the contract strategy execution through the implementation of best-in-class sourcing and negotiation strategies that are aligned with organization’s policy to ensure the right contracts are in place to deliver value to internal customers.
• Oversee the development and implementation of improved contractual documents through the alignment of stakeholders to achieve balanced forms of contract that protect OO8 and obtain supplier acceptance.
• Oversees contract management processes to ensure the delivery of required supplier performance, and partner with internal and external stakeholders to ensure that OO8’s procurement solutions meet the needs of industry and internal customers.

Strategic Contracts

• Provide support to the Contract Holders and Owners of Strategic Contracts as defined in the Terms of Reference
• Oversees and lead the audit queries for Contract-related matters within the Strategic Contracts
• Develop & implement all transformation initiatives related to strategic contracts.

Tender Committees

• Oversee the full cycle for the Internal Tender Committee and Board Tender Committee, including facilitating meetings, presenting, recording minutes, and follow up action items till closure.

Monitoring & Reporting

• Monitor Contracts & Procurement financial performance (OPEX and CAPEX) against the approved budget to ensure alignment with set budget guidelines, identify areas of unsatisfactory performance, and recommend performance improvement opportunities.
• Ensure that Contracts & Procurement recommendations and reports are accurate, relevant, and timely that will lead to stakeholders being able to make informed and timely decisions. Present regular and ad-hoc management reports on new opportunities, highlight critical issues and challenges, and provide strategic insight to ensure effective decision-making.