Job title
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TL Maintenance Planning
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Grade
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Stream
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Downstream
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Function
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Maintenance OQ8
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Location
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Duqm
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Budget control
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*OPEX and/or CAPEX and/or Revenue amount as relevant*
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Reporting to
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Manager Maintenance Planning
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Direct reports
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TBD
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Job purpose
Leads and coordinates, the Maintenance Planning, Performance & Contracts activities across OQ8 sites and all related operations under Head of Maintenance Planning scope, as owner of planning, performance & contracts standards for maintenance works and execution of minor projects, modifications in accordance with the technical standards set by TSD to maintain the assets through:1) Design and Leads of maintenance planning activities and shutdown works 2) Executing business planning, & performance management tasks such as data gathering for studies, analysis of PM plans in SAP, CMMS (SAP) system & follow- up 3) Coordination and supervision of assets, products, and maintenance work in the designated area 4) implementation plans and coordinate maintenance works, and 5) Compliance monitoring to implemented work processes (KPI’s, internal/ external audits recommendations 6) To liaise with the respective asset owner team and Maintenance organization in the delivery of an efficient Maintenance contract support services 7) Supervise the designated team; in order to ensure that the assets and equipment are available at all times, minimizing the downtime and meeting the operational targets that support the gross margin/profitability with a sufficient organizational capability for business continuity while identifying & developing talented people to as feeder for OQ8 talent pipeline.
The position will act in accordance with the OQ8’s Mission, Vision, Values & Strategies, as well as, policies, guidelines, and international standards, supported by an IT Technology platform, HSE standards, Oman’s government & other legal justification’s, and best international practices in consonance with national objectives.
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Main tasks and responsibilities
Maintenace Planning:
- Ensures that effective planning & scheduling services are provided using best maintenance practices.
- Ensures that daily/ weekly/monthly planning meeting is conducted effectively & the jobs are planned/ scheduled as per the required work priority.
- Ensure the Asset Master data governance.
- Provides guidance & support to the planning team to prepare short-term & long-term maintenance plans, schedules with sufficient resource requirements for all maintenance activities.
- Reviews the progress reports & performance indicators, and takes appropriate action, and coordinates with concerned teams to catch-up for lagging areas.
- Provide guidance & support for follow-up of material requisitions with respective functions and escalates the problematic areas with the concerned teams.
- Takes lead & communicates with the operation, TSD, HSE, and other departments for coordination of complex maintenance jobs.
- Supports and assist Maintenance for Budget preparation and monitors the budget.
- Provided inputs for the development of maintenance contracts, its administration, control, and availability of resources.
- Initiates the procurement process for maintenance services & supplies by preparation of detailed scope of works and liaising with various departments.
- Involves in the technical evaluation of new tenders as required and participation in kick-off meetings.
- Facilitates for estimation of required contract resources including manpower & mobile equipment.
- Coordination with contracts team leads for contractor mobilization & de-mobilization.
- Provides guidance for asset management & update of master data in SAP.
- Analyse the market trends and participate in formulating appropriate strategies to ensure the most effective and economic utilization of resources.
- Ensure that team members properly follow-up for items under process, and regularly review backlog work orders waiting for material.
- Ensure timely actions are taken for all related RCA points
Performance:
- Receive, review and analyse all maintenance work request orders in Computerized Maintenance Management System (CMMS).
- Conduct site visits & discuss with concerned work originators to estimate the exact scope of works for the planned maintenance activities.
- Attends the regular planning & operation scheduling meetings and provides schedule reports.
- Determines resources requirements (manpower, equipment, tools, and lifting equipment) and works sequences for maintenance jobs, and creates a request for any additional required resources.
- Update planned maintenance activities in the system (SAP) and verification of all resources for maintenance jobs.
- Assist in coordinating routine maintenance requirements & major shutdowns and all activities including preparation of detailed specifications for contracting.
- Verification of issued material against all the planned and ensures material reconciliation after maintenance closeout.
- Intimate for creation of new stock entries and follow-up material requisitions with respective departments for all types of maintenance.
- Review of job plans in SAP & participate in improvements based on the actuals.
Contract Development support
- Ensure that long term rate contracts are in place to meet all maintenance outsourcing requirements
- Ensure preparation of comprehensive, detailed, and accurate scope of works for tendering so that clarifications and delays are avoided
- Analyse emergency requirements in the past, prepare a strategy for mobilising and deploying the resources during emergencies like plant shutdowns, breakdowns, etc.
- Provide guidance and support for vendor qualification, evaluation of the bids, preparing tender board proposals, contractor meetings, mobilisation, etc.
- Ensure cost-efficient, optimisation of resource usage, and quality selection of contractors
- Develop local contractors and service providers
- Develop alternate sources for procurement of materials and spares
- Analyse material consumption & initiate optimisation process
- Ensure timely processing of invoices and cost-effective implementation of Capex projects.
- Review analysis data using the Computerized Maintenance Management System (CMMS).
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Key interactions
Internal: All Maintenance Managers & Engineers, Planners, Operations, Procurement, Logistic & HSE
External: Contractors, Vendors & Suppliers
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Notable Working Conditions. Field Operations and office environment, Moderate to intensive computer screen use.
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Education requirements
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Minimum Qualifications for this position Engineer in Mechanical, Engineering, or equivalent.
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Language requirements
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Excellent knowledge of written, read, and spoken English (required)
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Background and experience
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Competencies and skills
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- 10+ years of total experience, minimum 5 years of relevant experience in a similar role (on Static Equipment, within the Oil & Gas / Refinery / Petrochemical industry.
- Experience in Computerized Maintenance Management Systems (CMMS)
- Refinery Operation Planning and Scheduling – refinery process and plant equipment including the use of computer-based tools. Computerized Maintenance Management Systems (CMMS). SAP expertise- PM Module. & Primavera P6 / Maximo / MS Project/ Proficiency in M/S Office
- Experience and knowledge in project planning, cost control, contract development, installation, troubleshooting, and start-up.
- Sound judgment in technical matters with good skills in engineering field materials specifications and international standards.
- Good experience in handling Maintenance Contracts and shutdown-related jobs.
- Should have solid experience in Contract Management, Procurement, Spare parts Management, Preparation of Technical specifications, Material Specifications, etc.
- Knowledge of :
- Computerized Maintenance Management Systems (CMMS)
- Expertise in SAP- PM
- Process Equipment Life-Cycle Management
- Broad understanding of relevant processes, plants, and equipment.
- Knowledge in operating and maintaining the reliability of all Static equipment.
- Good knowledge in Quality Assurance, Quality Control, and HSE plans.
- Familiar with techniques for ensuring data integrity with various integration of information/ reports
- Knowledgeable in HSE plans related to maintenance activities.
- Understanding of Process (P&IDs / PFDs) & Engineering drawings and OEM manuals.
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- Through the use of facts
- Troubleshooting and Result oriented
- Root Cause Analysis (RCA)
- Reading and interpreting engineering drawings
- Project Management
- Developing and Modifying Technical Procedures
- Verbal and writing reporting skills-effective Communication
- Leadership and people management skills
- Demonstrated leadership impact to deliver improved and sustained performance
- Able to build relationships within department staff and contractors with a focus on collaboration.
- Ability to manage multiple priorities in a diversified and critical environment.
- Ability to align the requirements of operations and maintenance
- Familiar with techniques for ensuring data integrity with various integration of information/ reports
- Knowledge in estimating, budgeting, and cost control.
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Authorization
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Line manager
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Date:
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(signature)
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