Supervisor, Civil - OQ8

Job title

Supervisor Maintenance Civil 

Grade

Stream

Downstream

Function

Maintenance OQ8

Location

Duqm    

Budget control

*OPEX and/or CAPEX and/or Revenue amount as relevant*

Reporting to

TL Static Maintenance

Direct reports

TBD

Job purpose

Coordinates plans and supervises Civil Maintenance works for designated Area at OQ8 under N-5 TL Maintenance Static; through the supervision of works, preventive and corrective civil maintenance activities, in coordination with owner assets; in order to ensure optimum plant availability, maximizing plant operational efficiency, reliability and safety and minimizing Opex.

The position will act in accordance with the OQ8’s Mission, Vision, Values & Strategies, as well as, policies, guidelines and international standards, supported by an IT Technology platform, HSE standards, Oman’s government & other legal justification’s, and best international practices in consonance with national objectives.

Main tasks and responsibilities

Areas

• • A: Heavy Oil Complex Operation (CDU, VDU, SGP, LTU, KTU, DCU, and UGP)
  • B: Hydro Processing Complex (HCU/DHT/HPU/PSA)
  • C: Sulfur/Utilities Complex Operations (SRU, TGTU, ARU, CRU, SSW, CSW, BFW, Steam Generation, Air, N2, CWT, WWTP)
  • D: Offsite/Logistics Complex Operations (Crude Receiving Terminal, Refinery Tankage, Product Dispatch, Coke and Sulfur Handling, Flare, Buildings)

• Carries out day-to-day duties related to Asset and Static facility operation, such as civil works, insulation, painting & Refractory.   
• Supervises the activities of assigned personnel civil works
• Supervises Civil works, Insulation, Painting, Scaffolding, Refractory, crane, forklifts and trailers contractor staff
• Supervises chemical and diesel delivery and distribution.
• Receives civil work orders and assigns the job to individual craftsmen and technicians.
• Close all work orders in the SAP system and informs senior Specialists and Team leaders about the status of pending works.
• Reviews daily schedule and follows up on jobs to be done and outstanding jobs in progress.
• Identifies the tools or special equipment required for performing section tasks to ensure safe and accurate operation.
• Develops and executes the Training Program for technicians.
• Records timesheets for all Non-plant Technicians in the database system.

• Control of Overtime and ensures the same is distributed evenly among the team...

. Maintenance and inspection plans development and supervision 

• Coordinate master data, drawings, spare parts lists, interchangeability lists, maintenance plans, and email are available in SAP as well as, appropriated for inspection and maintenance purposes
• Provides guidance and assessments to Procurement and Contracts, TSD, and Maintenance team during the maintenance and inspection plans development and review.
• Ensures the maintenance and inspection plans on civil works are updated and aligned with the maintenance and inspection bests practices.
• Ensures the inspection and maintenance plans are executed as scheduled and take preventive actions in case of delays.

Activities Planning and Evaluating

• Drives and Reviews all SAP notifications (Work Orders) raised by end-users and ensures they are clear and justified.
• Determines the priorities for maintenance work and ensures effective and efficient maintenance is completed before it becomes a high priority.
• Assess SAP notifications (Work Order) and determine maintenance resource requirements.

Resources Planning

• Ensures that daily inventories of critical equipment spare parts to ensure their availability.
• Identify within the support and co-responsibility of managers from other Functions and Departments, the required resources on feasibility (time and budgeted) of corrections plans
• Coordinates with contractors, the requirements to ensure the necessary resources on time and as budgeted.
• Verifies and ensures on daily basis, the resource needs according to the inspection and maintenance plans.
• Coordinate the procurement processes via SAP (coordinating with PCI, TSD, and Maintenance), for all the equipment, spare parts, and consumables necessary for inspection and maintenance purposes. Follows up the procurement process until completion and updates SAP with all the relevant information.

Coordination with Management, Maintenance, TSD, and contractors

• Escalates major issues and critical activities related to maintenance on civil works for assigned area
• Coordinates on daily basis with Maintenance, TSD, and contractors to ensure the alignment with the inspection and maintenance plans and schedules, as well as with the availability of the resources.

Work execution, supervision, completion, and evaluation

• Executes critical/ priority issues
• Monitors work execution and provide guidance to maintenance contractors
• Ensures all maintenance and inspection work is carried out in the assigned operations area is in compliance with the company guidelines and standards
• Monitors the progress of maintenance and inspection activities.
• Ensures satisfaction of the end-user towards maintenance corrective action.
• Ensures SAP notifications (Work Orders) are closed after completion of the job.

Third parties’ contracts and evaluation

• Ensures the service level detailed in the maintenance contracts with third parties are aligned with the inspection and maintenance plans and with the Terminal needs
• Ensures costs detailed in the maintenance contracts with third parties are aligned with the market prices and that are followed at all times

•      Facilitates all the necessary support to the departments involved in the evaluation and tendering processes for contractors.

Key interactions

Internal: Liaise with colleagues and stakeholders for day-to-day work.

External: 3rd Party Maintenance Contractors

Notable Working Conditions. Field Operations and office environment, Moderate to intensive computer screen use.

Education requirements

Minimum Qualifications for this position is Diploma In Technology or Engineering

Language requirements 

Excellent knowledge of written, read, and spoken English (required)

Background and experience

Competencies and skills

• 5+ years of relevant experience as Supervisor Maintenance in similar Area (Civil) within the Oil & Gas / Refinery / Petrochemical industry.

Working experience and knowledge of:

• Civil works, Scaffold, Painting, Insulation, and Refractory.
• Maintenance processes:
  • Heavy Oil Complex Operation (CDU, VDU, SGP, LTU, KTU, DCU, and UGP)
  • Hydro Processing Complex (HCU/ /DHT/HPU/PSA)
  • Sulfur/Utilities Complex Operations (SRU, TGTU, ARU, CRU, SSW, CSW, BFW, Steam Generation, Air, N2, CWT, WWTP)
  • Offsite/Logistics Complex Operations (Crude Receiving Terminal, Refinery Tankage, product Dispatch, Coke and Sulfur Handling, Flare, Buildings)
• Familiar with Systems, Applications, and Products in data processing (SAP).
• Good knowledge of modern maintenance technologies & maintenance Planning and execution of Static Equipment’s painting, Insulation including tanks, vessels, furnaces, heat exchangers, valves, and piping.
• Good knowledge of modern maintenance technologies & maintenance Planning and execution of Civil, fireproofing, and refractory work
• Familiar with Systems, Applications, and Products in data processing (SAP).
• Experience: Maintenance and upkeep of field Civil facilities
• Experience and knowledge in project planning, cost control, contract development, installation, troubleshooting, and start-up.
• Sound judgment in technical matters with good skills in engineering field materials specifications and international standards.
• Good experience in handling of Maintenance Contracts and shutdown-related jobs.

Knowledge of:

• • Computerized Maintenance Management Systems (CMMS)
  • Expertise in SAP- PM
  • Process Equipment Life-Cycle Management
• Broad understanding of relevant processes, plant, and equipment regarding Civil facilities
• Knowledge in operating and maintaining the reliability of all Civil facilities   
• Experience in condition monitoring systems of Civil Facilities.
• Good knowledge in Quality Assurance, Quality Control, and HSE plans.
• Familiar with techniques for ensuring data integrity with various integration of information/ reports
• Knowledgeable in HSE plans related to maintenance activities.
• Understanding of Process (P&IDs / PFDs) & Engineering drawings and OEM manuals.

• Supervisory skills.
• Knowledge of maintenance best practices.
• Personal Accountability
• Acute Observation / Inspection skills
• Accurate Reporting skills
• Effective planning and organizing skills
• Proficient at interpreting Technical Drawings
• Effective Communication skills
• Problem Solving Skills
• Proficient at interpreting Technical Drawings
• Result orientation
• Decisiveness
• Exercising influence  
• Work Prioritization
• Report Writing
• SOP interpretation
• Refinery operations (Process, Static & Rotating Equipment)
• HSE (Permit to Work – PTW, Process Safety, H2S Awareness, Basic Fire Fighting, Emergency Response)
• DCS & TLAS systems
• Ability to work with computer-based Business Applications such as (SAP) )  (PM & MM Modules)