Head, Maintenance Turnaround Services

Scope

Turnaround is the periodic shutdown of a unit or the entire Plant for maintenance, inspection, repair, and improvement activities.

The scope includes:  

• Planning and scheduling
• Execution of maintenance activities
• Safety and environmental management
• Project management
• Quality control and assurance
• Commissioning and start-up
• Documentation and reporting
• Close out

Planning

• Develop detailed plans and schedules for turnaround activities, including work scope definition, resource requirements, materials and equipment procurement, and coordination with other refinery departments.
• Plan, control and oversees the execution of turnaround maintenance services to achieve the smooth operation of the plant and deliver effective (quality) and efficient (cost) services to Asset Owners to meet OMT objectives based on short business plans & long-term strategy,
• Ensures that effective planning & scheduling services are provided using best maintenance practices.
• Develop Turnaround organogram for execution of TA with detail roles and responsibility.
• Ensure timely & cost-efficient planning & scheduling of turnaround maintenance activities by optimising maintenance resources in order to reduce maintenance costs.
• Create contingency plans and working with the business to develop efficient inventories, appropriate budgets, and realistic timeframes / scopes.
• Utilize close-out reports, schedules & lessons learnt from previous turnaround to plan and schedule for next Turnarounds (TAs).
• Reviews and analyses reports, directives, and records and confers with other groups and departments to establish a cost-effective turnaround program.
• Develops new methods, solutions to problems, improved procedures, and practices to increase cost effectiveness, productivity, and mechanical reliability.
• Perform major job reviews for critical Turnaround (TA) related jobs by executing Job Safety Analysis and Job Hazard Assessment to ensure TA is accident free.
• Ensure long lead material will be on hand before 01 month of TA start date.
• Analyses contractor bids to recommend best and cost-effective contracts.
• Analyse the market trends and participate in formulating appropriate contracting strategies to ensure most effective and economic utilization of resources.
• Ensure compliance with all relevant regulatory requirements and standards, including safety and environmental regulations.
• Participate in the development and implementation of capital projects

Turnaround execution

• Conduct all necessary maintenance activities during the turnaround, including equipment inspection, repair, replacement, and testing. This can also include activities such as vessel cleaning, catalyst replacement, pipe replacement or repair, and instrumentation calibration.
• Successful execution of the turnaround project in the shortest possible time and within approved budget.

Monitoring

• Control of turnaround cost 
• Control of turnround contractor manpower and equipment impact (mobilization and demobilization to avoid undue costs).
• Reviews the progress reports & performance indicators and takes appropriate action and coordinates with concerned teams to catch-up for lagging areas.
• Measure and record Turnaround contractors' performances and prepare periodical reports with recommendations on contractors’ compliances to the contract’s terms and conditions.

Stakeholders

• Maintaining effective relationships with other departments within the refinery, including operations, engineering, and procurement
• Collaborate with other heads of maintenance to identify opportunities for process improvement and cost savings.

Supervisory

• Manage Turnaround team by providing guidance and ensuring compliance with safety standards.
• Identify areas of improvement and motivate the staff.
• Ensure that all work performed by the team is documented and tracked, and that records are maintained in compliance with regulatory requirements.